Author Guidelines

Steps for Submitting Manuscripts

To submit a manuscript, please follow these steps:

Step 1: Read the journal’s guidelines for authors and ethics policies.

Step 2: Complete and sign the authors’ declaration of commitment form.

Step 3: Complete the CV form for each of the manuscript’s authors.

Step 4: Complete the manuscript submission checklist.

Step 5: The corresponding author must register or log in to the journal’s Open Journal System (OJS) platform and submit the required documentation.

Step 6. Required documentation to upload to OJS:

• * Manuscript (revised version approved by all authors).


• * Authors’ Declaration of Commitment form (completed and signed by each author. Submit a single form with each author’s first and last names and signature.


• * Resume for each author (each document must be completed individually with all required fields and submitted in Word format).


• * Manuscript Submission Checklist (completed and signed).

Step 7. Optional documents to upload to the OJS

• * Attachments (graphs, images, authorizations, among others). If the external folder exceeds the size limit allowed by the OJS, it may be stored in the cloud, and a link may be provided to allow the journal to download it.

Guidelines for Authors

2021 Version

The Scientific Bulletin of the Center for Museums is an open-access scientific publication with no APC (Article Processing Charge) that is published biannually. It is affiliated with the Faculty of Exact and Natural Sciences and the Office of Outreach, and receives editorial support from the Office of Research and Graduate Studies at the University of Caldas. It primarily accepts articles in Spanish, English, and Portuguese. This publication is aimed at researchers, professionals, academics, and students interested in topics strictly related to: Natural History (Mammalogy, Ornithology, Herpetology, Entomology, Botany, and Conservation) and Museology (conservation of biological collections or various aspects of natural history museology). Within each of these areas of Natural History, the journal primarily examines systematics, taxonomy, biogeography, species inventories, ethology, and conservation in the country’s diverse habitats. It publishes mainly original research articles and, occasionally, review articles.

The journal is published in print and digital (PDF) formats. It is available on the University of Caldas website http://boletincientifico.ucaldas.edu.co/ and on the OJS portal https://revistasojs.ucaldas.edu.co/index.php/boletincientifico

Types of Articles

Research articles: These include articles presenting the results of original research or documented studies in the subject areas covered by the journal. The structure of the article is as follows: introduction, theoretical and conceptual framework, methodology, results, discussion, conclusions, and references. It must include at least 25 bibliographic sources.

Review articles: This type of article is characterized by a thorough literature review that, on average, includes 50 references properly cited within the text. Authors must argue for, support, or challenge the information contained in the review; they must also provide a critical assessment of the strengths, weaknesses, and research potential of the proposed topic. The article must specify the time period covered by the study and be comprehensive in relation to the stated objective, which must be clearly defined and included at the beginning of the article; it must also report the number of studies considered and the databases and sources consulted. These articles include an introduction, discussion, conclusions, and references.

Selection, Evaluation, and Publication Process

• Stage 1. Review of Compliance with Requirements. Each manuscript and supporting document received undergoes a review process that begins with verification of compliance with the Guidelines for Authors available on the journal’s OJS portal and detailed in the manuscript submission checklist. If the manuscript and supporting documentation do not meet all required criteria, they will be rejected.


• Stage 2. Editorial Board Selection. If the submission passes the eligibility review stage, it will proceed to the review and selection of manuscripts by the Editor/Editorial Board, which accepts or rejects submissions based on scientific quality, methodological scope, alignment with the journal’s subject areas, the novelty of the work, and the timeliness of the results. Additionally, the Editor/Editorial Board may reject the submission, request revisions, or make any recommendations deemed necessary to bring the manuscript into line with the journal’s guidelines.


• Stage 3. Originality Check and External Evaluation. Once the previous stage is complete, the journal uses a plagiarism detection tool that provides a percentage of matches with other digital documents. This originality check is performed on the manuscript before it is sent to the peer review process. Following this review, the article will undergo a double-blind evaluation (in which both authors and reviewers remain anonymous) by two external academic peer reviewers (national or international), who will provide recommendations and a decision—in the evaluation format established by the Journal (see manuscript evaluation format)—which may be:


• • Approved without changes.


• • Accepted subject to minor revisions and does not require re-evaluation.


• • Accepted subject to major revisions and requires re-evaluation.


• • Rejected; not suitable for publication in the journal.


• In the event of disagreements between the reviewers’ evaluations, these will be resolved initially by the Editor/Editorial Board; if necessary, a third evaluation by another academic reviewer will be requested.


• Stage 4. Revision Tracking Process. The review results will be communicated to the corresponding author of the manuscript via the OJS so that the corrections or revisions requested by the peer reviewers can be made. Authors must make the changes to the document, highlight them, and complete the revision tracking form within the timeframe established by the Journal. This revised version of the manuscript must then be submitted via OJS along with the revision tracking form. The Journal will verify compliance with the peer reviewers’ suggestions and analyze the justifications for any that were not taken into account. If necessary, in the event of a dispute between the Editor/Editorial Committee and the author, the manuscript will be sent back for the appropriate revisions, provided the author still intends to publish it. Once this phase is approved, the manuscript becomes an article and the editorial process will continue.


• Stage 5. Editorial Process and Publication. Once the previous stage is approved, the journal will send the article to the style editing process. If any issues are found in the document, it will be returned to the corresponding author for revision (changes to the content are not accepted; only the requested adjustments are permitted), then the formatting of the article proceeds, and a PDF of the article is sent to the corresponding author for final review (to correct only typographical or editorial errors; no other types of changes are accepted). For this, the author has only the time stipulated by the journal; after this, the adjustments are made to finalize the publication.


• Note: The review and evaluation process for a submitted manuscript can take an average of four months. Receipt of the manuscript does not imply approval or publication. The average time to publication for an article is twelve months.

Manuscript Submission Guidelines

1. Format: Manuscripts must be submitted in an editable text format (.doc, .docx, .rtf), using 12-point Arial or Times New Roman font, 1.5-line spacing, and 2.54 cm margins on all sides. The file size must not exceed 2 MB.


2. Length: Manuscripts must be at least 4,000 words and no more than 8,000 words (including tables, charts, graphs, maps, images, and references).


3. Language use: Manuscripts must be written in the third person. The recommended verb tenses for manuscripts are: Abstract (past), Introduction (present), Materials and Methods (past), Results (past), Discussion (present), Conclusions (past).


4. Manuscript Structure:

4.1 First Page (Manuscript Cover Page). The first page of the manuscript must include the following information:

• Title: (in two languages) must be limited to a maximum of 12 words, must clearly indicate the topic addressed, must not contain abbreviations, and capital letters should only be used for the first letter of the title or the first letter of a proper noun.


• Author(s): Below the title, the full name of each author must appear, with last names separated by a hyphen. Below each author’s name, include: highest level of education, institutional affiliation, city (state), country of affiliation, institutional email address, a link to the ORCID profile, and a link to the Google Scholar profile. Authors must obtain and submit the links to their ORCID and Google Scholar profiles without exception.

Notes:

• • Please read the B Authorship PolicyB in the Ethical Policies. Every person listed as an author must meet the four criteria for authorship. If there are multiple authors, their order must match the order specified in the Manuscript Submission Checklist (which also details each author’s contributions).


• • The number of authors on the manuscript must not exceed the maximum (5 authors) established in the Authorship Policy. If this number is exceeded, a document explaining the reasons must be included and signed by all authors. Furthermore, it is clarified that a single author may not publish more than one article per issue or more than once a year in the journal.


• • For Colombian authors or foreign authors affiliated with a Colombian institution, it is essential that they keep their CvLAC up to date (this requirement is part of the guidelines of the Publindex-Colombia National Index).

4.2 Second page and subsequent pages (main body of the manuscript)

The body of the manuscript must not contain any information revealing the authors’ identities in order to maintain anonymity during the peer review process.

• Abstract: (in two languages) must be between 200 and 350 words and must be analytical; that is, it must explicitly state the main objectives of the research, its scope, the methodology used, and the main results and conclusions. In general, clarity, coherence, conciseness, and accuracy of the data are recommended; the abstract should not include citations. If the original manuscript is written in a language other than English or Spanish, the abstract must be provided in all three languages (the original language, Spanish, and English).


• Keywords: (in two languages) must include between 4 and 8 keywords that identify the main topics addressed. If the original manuscript is written in a language other than English or Spanish, the keywords must be provided in all three languages (the original language, Spanish, and English).


• Tables, charts, graphs, maps, and images: These must be numbered consecutively using Arabic numerals, referenced within the text, and included within the document (to facilitate the review and layout process); furthermore, they must include a brief title and the source, clearly indicating intellectual property rights and origin (in cases where it is necessary to clarify whether the material is the authors’ own work). The authors are solely responsible for obtaining the necessary authorizations or reproduction rights for material taken from other sources, as well as for contributions made by individuals not listed as authors. All tables and charts must be submitted as editable word-processing files (image formats are not accepted).


• Data points on curves in statistical graphs must be represented with contrasting markers such as circles, squares, triangles, or diamonds (filled or empty). Likewise, curves must be labeled in such a way that an excess of information does not compromise the clarity of the graph.


• For bar charts, different fill effects (dotted, horizontal, vertical, diagonal lines, etc.) should be used. Gray colors should be avoided, as they make the chart difficult to see when printed, and bold fonts should not be used in the figures.


• All graphs, maps, or images must be attached in a compressed external folder, which is submitted along with the article. Images must be in JPG or PNG format, with a minimum resolution of 300 dpi, avoiding color images as much as possible (use black and white or grayscale). If the external folder exceeds the size limit allowed by OJS, it may be stored in the cloud, and a link should be provided to allow the journal to download the attachments.


• Abbreviations and Acronyms: Scientific names of species are written in italics. It is recommended to write the full name the first time it appears in the text; thereafter, they should be abbreviated whenever possible. The metric system and its abbreviations must be used for all measurements, and decimal points should be separated by commas in Spanish articles and by periods in English articles (e.g., 0,010 and 0.010).


• Footnotes: These should be limited to the author’s comments and clarifications. Do not include footnotes with bibliographic references.


• Acknowledgments: Authors may acknowledge individuals and collaborators, as well as funding agencies, departments, and institutions that supported the conduct of the research.


• Bibliographic references: Only include those cited in the body of the text. We recommend using reference management software to ensure that references comply with the APA Style, 7th Edition.

Guide to Formatting Bibliographic References

Below are some guidelines and recommendations for formatting citations and references according to the APA Style, 7th Edition.

• • The reference list must be arranged alphabetically, indented 1.25 cm, and must not be divided into sections; that is, everything is included in the “Bibliographic References” section (scientific articles, books, reports, web pages, etc.).


• • The number of references cited in the text must match the number included in the reference list; references not cited in the body of the text will be removed from the list.


• • For citations in the body of the manuscript with three or more authors, the abbreviation et al. must be used after the last name of the first author.


• • Latin abbreviations such as Ibid., Ibid., op. cit., and loc. cit. must not be used; the source must be cited in full each time.


• • Do not use “&”; use “Y” instead, even if the reference is in another language.


• • References to academic articles must include the DOI or URL.


• • References to websites or blogs must include the URL.


• • If the work is anonymous, the entry begins with the word “Anonymous” and is arranged alphabetically as if it were an author’s name. Example: Anonymous. (2015). Journalists and Violence…


• • Long URLs must be shortened (you could use https://cutt.ly/es or https://bitly.com/)


• • Note: When works result from research on specific species requiring reference specimens from collections, it is important to indicate the location (museum, herbarium, or institution—preferably registered with the Alexander von Humboldt Institute) where the specimens are housed. Likewise, the collector(s), collection dates, and collection sites must be specified precisely. Similarly, when referring to material preserved or deposited at the Museum of Natural History, Caldas University, this institution must be cited by its abbreviation (MHN-UC) to distinguish it from the material held at the Museum of Natural History, University of Cauca, since the latter has a similar abbreviation (MHN-UCC) that has been used in a confusing manner in other issues of the bulletin

1. Citation

Direct or verbatim citations of fewer than 40 words:

These are placed in quotation marks and must include the last name, year, page, or paragraph; the order depends on where the emphasis lies (on the text or the author):

With emphasis on the text:

“For every 100 pesos received in royalties, the government granted companies an income tax deduction of 132 pesos” (Rudas and Espitia, 2013, p. 154).

• With emphasis on the author:

According to Rudas and Espitia (2013), “for every 100 pesos received in royalties, the government granted companies an income tax deduction of 132 pesos” (p. 154).

Direct or verbatim quotations longer than 40 words:

These are set off from the main text without quotation marks, indented 1.25 cm on both sides; the font size is reduced by one point, and the period is placed before the parentheses. They must include the author’s last name, year, page number, or paragraph; the order depends on what is being emphasized (whether the text or the author):

• With emphasis on the text:

A naturalization program aims to show that there is a set of physical conditions that are necessary and, taken together, sufficient, such that if an agent is in a bodily state subject to those conditions, that bodily state has a certain content. Discovering those conditions would demonstrate that the intentional is part of the natural. (Acero, 2007, p. 177)

• With emphasis on the author:

Acero (2007) argues that:

A naturalization program aims to show that there is a set of physical conditions that are necessary and, taken as a whole, sufficient, such that if an agent is in a bodily state subject to those conditions, that bodily state has a certain content. Discovering those conditions would demonstrate that intentionality is part of the natural order. (p. 177)

Indirect or paraphrased citations:

These describe the author’s ideas; it is not mandatory to include the page number, but the author and year must be included.

1. Bibliographic References and Examples

Book:

Last name, First name initials of the author. (Year). Book title. Publisher.

Example:

Sabine, G. (1998). History of Political Theory. Fondo de Cultura Económica.

Book chapter:

Last name, First name initials. (Year). Chapter title. In First name initials of editor or compiler. First name initial, Last name. (ed.) or (comp.), Book title (page range corresponding to the chapter). Publisher.

Example:

Garrison, C., Schoenbach, V., & Kaplan, B. (2020). Depressive symptoms in early adolescence. In A. Dean (ed.), Depression in a Multidisciplinary Perspective (pp. 60–82). Brunner.

Academic journal article:

Last name, First name initials. (Year). Article title. Journal name, volume(issue), pp. URL or DOI

Example:

Bezuidenhout, A. (2006). Consciousness and Language (review). Language, 82(4), 930–934. 10.1353/lan.2006.0184

Online newspaper/magazine article:

Last name, first name initials. (Date). Article title. Name of newspaper/magazine. URL

Example:

Martínez, L. (December 8, 2002). When the Tropics Came to Stockholm. El Tiempo. https://www.eltiempo.com/archivo/documento/MAM-1342310

Print newspaper/magazine article:

Last Name, N. (Article publication date). Article headline in the newspaper. Newspaper name in italics.

Example:

Carreño, L. (February 9, 2020). The trade dispute over tariffs on clothing. El Espectador.

Webpage (from an organization or with an author)

Last Name, A./ Organization. (May 20, 2020). Title of the webpage. Name of the website. https://url.com

Example:

Moret, D. (October 7, 2019). 7 tips for applying for a mortgage. Rastreator. https://www.rastreator.com/hipotecas/consejos/pedir-una-hipoteca.aspx

Example:

United Nations Educational, Scientific, and Cultural Organization (UNESCO). (October 1, 2018). New data reveals that one in three adolescents worldwide suffers from bullying. UNESCO. https://es.unesco.org/news/nuevos-datos-revelan-que-mundo-cada-tres-adolescentes-sufre-acoso-escolar

Undergraduate or graduate thesis:

Last name, author’s first name initials (a). (Year). Thesis title in italics (undergraduate, master’s, or doctoral thesis). Name of institution, location. URL (if available).

Example:

Alamos, F. (1992). Child Abuse in the Family: Treatment and Prevention (undergraduate thesis). Pontifical Catholic University of Chile, Santiago, Chile.

Translated books:

Author of the book. (Year of publication). Book title (Initials of the translator(s)’ first names separated by a period, Last Name, Trans.). Publisher.

Example:

Evans, J. (2018). The Art of Losing Control: A Philosophical Journey in Search of Ecstasy (J. E. González, Trans.). Ariel.

Reports with an author or institutional source:

Last Name, N. N. (year). Report Title: Report Subtitle (Report No. xxx). Publisher’s Name. URL.

Example:

Parodi, C. (2018). The Great Global Economic Slowdown 2011–2015 (Discussion Paper No. 1804). Universidad del Pacífico. http://repositorio.up.edu.pe/handle/11354/2060

Institutional reports:

Name of the Organization (Acronym). (Year). Title of the report. URL.

Example:

Organization for Economic Cooperation and Development (2020). The Dynamics of Urbanization in Africa 2020: Africapolis, Mapping a New Urban Geography. West African Studies. OECD. https://doi.org/10.1787/b6bccb81-en

Archival materials/collections:

Last Name, First Name Initial. (Year of publication). Title of archival material. Format, City.

Example:

Bernárdez, P. (1550). Licenses for the Exhumation of Indigenous Guacas. Hidden Treasures. Physical. Bogotá.

Webinar and recording

Last Name, N. (year). Title of the webinar or recording [Type of material]. Name of the source. URL

Example:

Koerten, J., Bagul, K., & Rees, T. (2019). Strategic Themes in Food and Nutrition [Webinar]. Euromonitor. https://cutt.ly/hQUEVWs

Podcast

Last Name, N. (Producer). (Year, day, month). Podcast title [Audio podcast]. URL

Example:

Uribe, D. (Producer). (2017, September 3). Ireland’s Path to Peace [Audio podcast]. http://alacarta.caracol.com.co/audio/1504463188_061135

Online videos (YouTube, Vimeo, Dailymotion, etc.)

Last Name, N. [Username]. (Year, day month). Video title [Video file]. Hosting platform. URL

Example:

Aguirre, J. [Ghost Monitor]. (2017, October 28). Did Charles Darwin Recant His Theory? [Video file]. YouTube. https://www.youtube.com/watch?v=juAjcKlSAk

Social Media Posts

Author, A. A. Group name [username]. (Year, day month). Post content up to the first 20 words. [description of audiovisual material]. Site. URL

Example of a specific post:

Angulo, R. [@RobertoAnguloS]. (2019, October 25). @SaldarriagaConc’s Inclusion Index for People with Disabilities. Social and Economic Exclusion (% of people with disabilities): Chocó: 55% [graph and hyperlink] [tweet]. Twitter. https://bit.ly/2WzFs48

Example of a page or profile:

Autores de Historias. (n.d.). Home [Facebook page]. Facebook. Accessed October 25, 2019. https://bit.ly/2WHWJtB